Freedom of Information

Freedom of Information

Information available from Upton Bishop Parish Council under the model publication scheme.

Upton Bishop has adopted the Model Publication Scheme below.

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts)	Available on Upton Bishop Website www.uptonbishop.org	free
Who’s who on the Council and its Committees	Available on Upton Bishop Website www.uptonbishop.org	free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Available on Upton Bishop Website www.uptonbishop.org	free
Location of main Council office and accessibility details	Not applicable as there is no office
Staffing structure	Not applicable as there are no staff except the part time clerk

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)	Hard copy/Website	£1 per page or free from the website
Annual return form and report by auditor	Hard Copy/Website	£1 per page or free from the website
Finalised budget	Website	Free
Precept	Website	Free
Borrowing Approval letter	Not applicable as the Council does not borrow
Financial Standing Orders and Regulations	Not applicable
Grants given and received	Website
List of current contracts awarded and value of contract	Website
Members’ allowances and expenses	Not applicable – there are no members’ allowances or expenses

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	Parish Plan – Hard Copy	Free while stocks last
Parish Plan	Hard Copy available from the Clerk	Free while stocks last
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Hard copy/website	£1 per page or free from the website
Quality status	Not applicable as UBPC has not applied to become a Quality Council
Local charters drawn up in accordance with DCLG guidelines	Not applicable

Class 4 – How we make decisions (Decision making processes and records of decisions)	Details of our decision making processes and the record of our decisions are contained in the Council Meeting Minutes which are on the website.	£1 per page or free from the website
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Website	Free
Agendas of meetings (as above)	Website Parish Noticeboards	Free
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Hard copy/Website	£1 per page or free from the website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Hard copy/website	£1 per page or free from the website
Responses to consultation papers	Information on all our responses is recorded in the minutes	£1 per page or free from the website
Responses to planning applications	Information on all our responses is recorded in the minutes	£1 per page or free from the website
Bye-laws	Not applicable as the Parish Council has no bye laws
Class 5 - Our Policies and Procedures (Current written protocols, policies and procedures for delivering our services and responsibilities.	Not applicable
Policies and Procedures for the conduct of Council business: Procedural Standing Orders Committee and Sub Committee Terms of Reference Delegated Authority in respect of officers Code of Conduct Policy Statements	Upton Bishop follows the national guidance for parish councils
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Upton Bishop follows Herefordshire Council's guidance for parish councils
Information security policy	Upton Bishop follows Herefordshire Council's guidance for parish councils
Records management policies (records retnetion, destruction and archive)	Upton Bishop follows Herefordshire Council's guidance for parish councils
Data protection policies	Upton Bishop follows Herefordshire Council's guidance for parish councils
Schedule of charges (for the publication of information)	Most information is available free of charge on the website. £1 per page for photocopies if required.
Class 6 - Lists and Registers Currently maintained lists and registers only	Hard copy or website. Some information may only be available for inspection
Any publicly available register or list (if any are held this should be publicised: in most circumstances existing access provisions will suffice)	Not applicable
Assets Register	Upton Bishop is responsible for: The Old Gore War Memorial Three bus shelters Five noticeboards One litter bin
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be hed by parish councils)	Not applicable
Register of Members' interests	Hard copy available from the clerk	£1 per page
Register of gifts and hospitality	Hard copy available from the clerk. To date no couoncillor has received any gifts or hospitality which needs to be disclosed on the public register.	£1 per page
Class 7 - The Services we offer (information about the services we offer including leaflets, guidance and newsletters produced for the public and businesses)	Website
Allotments	There are no allotments in Upton Bishop although the Parish Council has asked Herefordshire Council to provide them
Burial grounds and closed churchyards	Not applicable as we are not responsible for any burial grounds or closed churchyards
Community centres and village halls	Not applicable as we are not responsible for any community centres or the Millennium Hall

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ £1 oer sheet (black and white)	Actual cost*
	Photocopying @ £1 per sheet (colour)	Actual cost
	Postage	Actual cost of Royal Mail second class postage
Statutory Fee		In accordance with legislation
Other

* the actual cost incurred by the public authority